Groups & Billing Groups

Applicable plans: Enterprise

Groups and Billing Groups solve two different problems: Groups manage functional authorization groupings for members, while Billing Groups manage Credits consumption attribution, period usage limits, and exports.

If you only want to put members together for future functional authorization, use Groups. If you need to confirm Credits consumption attribution, control team usage, or export period records, use Billing Groups.

Core Concepts

Concept	Purpose	Member Relationship	Affects Credits Attribution	Supports Group-Level Limit
Group	Functional authorization grouping	A member can join multiple groups	No	No
Billing Group	Credits attribution, group-level limits, and exports	A member can belong to at most one billing group	Yes	Yes
Unassigned	System built-in unassigned billing group	Holds members not explicitly assigned to a billing group	Yes	No

Note: Unassigned is a system group name and is not translated. It cannot be renamed, deleted, or have a period usage limit set.

Managing Groups

Groups only manage member relationships — they do not change member accounts, roles, seats, personal usage limits, or billing groups.

Creating a Group

1. Open the Groups page in Member Management.
2. Click Create.
3. Enter a Name and optionally a Description.
4. Click Create.

Group names cannot be empty. Using project, team, or authorization scenario names is recommended for clarity.

Maintaining Group Members

In group details, admins can add members, remove members, edit the group, or delete the group.

• Adding a member does not change their role, billing group, or personal usage limit.
• Removing a member only deletes the group relationship — it does not remove the organization member.
• Deleting a group only deletes the group and its member relationships — it does not affect member accounts, billing groups, or historical usage.
• Groups are not used for Credits attribution and cannot have Credits limits set.

Managing Billing Groups

Billing Groups determine the Credits consumption attribution for members. A member can belong to at most one billing group at any given time.

Creating a Billing Group

1. Open the Billing Groups page in Member Management.
2. Confirm the current period is selected.
3. Click Create.
4. Enter a Name and optionally a Description.
5. Click Create.

Billing group descriptions are only used to explain cost centers, teams, or usage scope — they do not participate in attribution rules or limit calculations.

Assigning Members

Admins can assign billing groups from the member list, member details, or the Billing Groups page.

• Members not explicitly assigned to a billing group enter Unassigned.
• From the Unassigned row, select Handle to assign members to a formal billing group.
• Reassigning a member only changes the current billing group; historical usage from previous periods remains in the original period records.
• After deleting a formal billing group, current members return to Unassigned; historical usage and export records are preserved.

Setting Period Usage Limits

Billing group period usage limits control the total Credits consumption for that billing group within the current period.

1. Select Set Period Limit from the billing group’s action menu.
2. Enter the Period Usage Limit in Credits.
3. Click Save.

When not configured, no group-level limit is enforced — members are still subject to personal usage limits and other configured restrictions. Unassigned does not support period usage limits.

Viewing Members and Usage

Open billing group details to view current members, current period usage, and user records that generated Credits consumption during the selected period.

The current period shows current members and usage records. Historical periods only show usage records, as current member relationships may not represent the membership at the end of a historical period.

Usage Limits

Qoder uses Credits as the usage unit. Pages, detail drawers, export previews, and CSVs only display Credits — no monetary conversion or estimated amounts are shown.

Limit	Effect	When Not Configured
Personal usage limit	Controls Credits a single member can use in the current period	Member temporarily cannot use Credits
Billing group period usage limit	Controls total Credits consumption for the billing group in the current period	No group-level restriction

Members must have a personal usage limit greater than 0 to use Credits. When personal usage reaches the personal limit, or when the billing group reaches the period usage limit, the member is temporarily unable to continue using Credits.

When the period switches, consumed Credits reset to 0; limit configurations are preserved unless the admin modifies them.

Exporting Billing Group Bills

Admins can export billing group Credits consumption records for the selected period. Export supports all billing groups or a single billing group.

Export fields include:

Field	Description
Billing Group	Billing group name, including Unassigned
Member Name	Member’s name
Email	Member’s email
Credits Consumption	Credits consumed by this member attributed to this billing group during the selected period

Export results do not include period, role, seat assignment, billing group attribution time, monetary conversion, or estimated amounts. The period is already selected before export and is not repeated as a CSV column.

Historical Periods

Historical periods are only for viewing and exporting records. They do not support creating billing groups, assigning members, handling Unassigned, setting period usage limits, editing billing groups, or deleting billing groups.

FAQ

Can a member join multiple groups?

Yes. Groups have a many-to-many relationship.

Can a member belong to multiple billing groups?

No. Billing groups are used for Credits attribution — a single member can belong to at most one billing group at any given time.

Does deleting a group delete members?

No. Deleting a group only deletes the group and its member relationships.

Does deleting a billing group delete members?

No. After deleting a formal billing group, current members return to Unassigned; historical usage and export records are preserved.

Are members in Unassigned included in exports?

Yes. Exporting all billing groups includes Unassigned. Exporting a single Unassigned includes only records attributed to Unassigned during the selected period.